Zoom Security - Add an exception for a Non-Penn Guest

Modified on Thu, 24 Mar 2022 at 11:38 AM


TABLE OF CONTENTS

Please note: The following information only pertains to Zoom users at the University of Pennsylvania. If you are not affiliated with Penn, please consult Zoom’s website for information on authentication exceptions. 

Overview

A Zoom host who applies "Only authenticated users can join" and "Penn users only” or Sign in to Zoom" for a meeting can also add an authentication exception for as many people as they want. By adding authentication exceptions, Zoom hosts can use authentication as a security feature and can also allow external users who do not have Penn Zoom accounts (e.g., guest lecturers) access to a meeting.


Adding a participant to the exception list emails that participant a unique link to your meeting that bypasses authentication. That link should not be shared with others, as anyone with the link can bypass authentication.


 Instructions

  • For Canvas and Upenn.zoom.us

    • Create a meeting like you normally would via Canvas or the Zoom web page. 
    • Under Security, check the box for Only authenticated users can join.  Select Penn users only or Sign in to Zoom.
    • Click Add next to Authentication Exception.  Enter the Full Name and Email address of the recipient to be given the exception, then click Save.  Multiple participants can be added by clicking Add Participant. 
    • Click Save to create the meeting.
    • Each participant will receive a unique link that bypasses authentication. Be careful with this link, anyone with it will be able to bypass authentication.


  • For Outlook Add-in 

    • Schedule a meeting as normal using the Outlook add-in 
    • Check the box for Only authenticated users can join.  Select Penn users only or Sign in to Zoom
    • Click Add Zoom Meeting to create the meeting
    • Log in to upenn.zoom.us. Click Meetings.  Select the meeting that was created in the previous step, then click Edit.
    • Under Security, click Add next to Authentication Exception.  Enter the Full Name and Email address of the recipient to be given the exception, then click Save. Multiple participants can be added by clicking Add Participant.
    • Each participant will receive a unique link that bypasses authentication. Be careful with this link, anyone with it will be able to bypass authentication.

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