Canvas-Zoom Integration for Faculty & TAs

TABLE OF CONTENTS

• What Is the Canvas-Zoom Integration? 
• How Is the Canvas-Zoom Integration Different from the "Old" Zoom? 
• How to Get Started with the Canvas-Zoom Integration
• What to Do before Each Time You Use Zoom for Your Course
• How Students Will Use the Canvas-Zoom Integration
• Instructions for How to Use the Canvas-Zoom Integration
  • Top 5 Things to Know
  • Specific Questions & How-to Guides
  • Additional Resources

What Is the Canvas-Zoom Integration? 

SAS Online Learning courses use the Canvas-Zoom integration. If you have taught a remote course before Spring 2021 (e.g., a course moved online due to Covid-19), then you have likely already used the Canvas-Zoom integration; however, if you did not teach a remote course before Spring 2021, then the following information will help you get started with using the integration.

How Is the Canvas-Zoom Integration Different from the "Old" Zoom? 

With our old model of Canvas-Zoom (pre-Spring 2021), SAS Online Learning provided you with account information that you would use to sign into Zoom and then conduct your class. With the new Canvas-Zoom integration, you will simply enable the Zoom navigation button in Canvas and log in with your PennKey Zoom account. Then, you will set up all of your Zoom meetings for your course through your individual Canvas course page.

How to Get Started with the Canvas-Zoom Integration

IMPORTANT: PLEASE DO THE FOLLOWING AS SOON AS POSSIBLE

• Set up Your Zoom Account ASAP
  • If instructors or TAs do not have a PennKey Zoom account, please create one ASAP via Zoom for SAS Faculty, Staff, and Students. 
    
• Make Sure the "Zoom" and "Class Recordings" Buttons Are Enabled 
  • Enabled by default; however, if you do not see the Zoom or Class Recordings buttons in your Canvas site's navigation menu, please follow these instructions: Add Zoom and Class Recordings (Panopto) to a Course
• Download the Zoom app
  • Download the Zoom app to your device.
  • You must use the Zoom app for breakout rooms and other advanced features; the web browser version of Zoom is very limited.

What to Do before Each Time You Use Zoom for Your Course

• Go to https://zoom.us/ and make sure you are logged out of Zoom. This step prevents the issue of Zoom logging you into a non-Penn account. 
• Go to http://upenn.zoom.us/signin and log in with your PennKey.
• Choose the prompt to launch the meeting in the Zoom app. 

How Students Will Use the Canvas-Zoom Integration

• Students do not need to create a Zoom account to access Zoom in your course; however, SAS Online Learning is advising students to set up Zoom accounts for two reasons:
  • Zoom Security Settings: if you enable the "Only authenticated users can join" setting for your Zoom account, then students who do not have PennKey Zoom accounts cannot access your Zoom room. This setting is one of several security recommendations for using Zoom in Penn courses. More information: Recommended Security Measures for Zoom Meetings.
  • Pre-Assigned Breakout Rooms: the new Canvas-Zoom integration lets instructors create pre-assigned breakout rooms; however, for this to work, students need PennKey Zoom Accounts. More information: Pre-assigning Participants to Breakout Room.
• SAS Online Learning will notify students before the start of Spring 2021 about setting up their PennKey Zoom accounts. If students need help setting these up, please direct them to Zoom for SAS Faculty, Staff, and Students. 
• Students will access the Zoom room for your course by clicking on the Zoom button in Canvas. If you have added links to your course's Zoom to other places in Canvas (e.g., your homepage), students can access your Zoom room through those links as well.

Instructions for How to Use the Canvas-Zoom Integration

Top 5 Things to Know

1. You need to activate the Zoom integration in your Canvas site by adding the Zoom and Class Recordings feature to your class menu. Read more...
2. Schedule your class meetings through Canvas so they will be automatically available to your students. Read more...
3. Already scheduled your class meetings? No worries. You can easily add meetings that you already scheduled. Read more...
4. TAs and Co-Hosts are automatically added as Alternative hosts through Canvas, but you can add or remove Alternative Hosts as needed. Read more...
5. Recordings are automatically posted to Canvas.  When you schedule your Zoom sessions through Canvas, the recordings will be posted in your Class Recordings folder and available only to students enrolled in your class. Read more...

Specific Questions & How-to Guides

• Using Zoom Through Canvas for Instructors
• Add Zoom and Panopto to a Course
• Scheduling Zoom Meetings Through Canvas
  • Check Time Zone Settings
  • Schedule New Meetings
  • Import Previously Scheduled Meetings
  • Delete meetings
  • Edit Meetings (Including recurring) 
  • Schedule Meetings with Individual Students or Small Groups
  • Pre-Assigning Breakout Rooms
• Include TAs and Co-Teachers as Alternative Hosts
• Invite Students
• Share Recordings with Students
• Attendance Reports

Additional Resources

• SAS Zoom Account Migration: General how-to and a useful table to illustrate the changes.
• Zoom Resources for Users: General Zoom info.