Zoom for Recording Student Presentations in the Cloud

Modified on Fri, May 10 at 1:26 PM


Overview + Important First Steps

  1. Please make sure you have a Penn Zoom Account and that you have the Zoom application on your computer (Download the Zoom app if you do not have it). Using your Penn Zoom account means you will have access to the full range of options and features in Zoom.
  2. Please also make sure you have your email listed in the Penn Directory. Students without an email listed in the Penn Directory have had trouble with uploading a video in the past.

Slide-Deck Creation & Recording of Presentation in Zoom

  1. First, create your presentation in the slide-deck program of your choice (e.g., PowerPoint).
  2. Then, log into your Penn Zoom account via your web browser: https://upenn.zoom.us/
  3. Go to Settings > Recording. Toggle off "Local Recording" (if it is on) to ensure that you can record to the cloud.
  4. Open Zoom on your desktop through the application. To do this from the Zoom website, place your cursor in the upper-right corner of the Zoom website. Then, click Host > With Video On.Penn Zoom website that shows where to find the With Video On button by clicking Host and then With Video On in the upper-right corner of the Penn Zoom website.
  5. Choose the prompt to launch the meeting in the Zoom app.
  6. Open your slide deck.
  7. Go to Share Screen options in Zoom and select your slide deck. Instructions for how to use Zoom and PowerPoint together based on how many monitors you have if you are using PowerPoint.
    1. Additional advanced option: Instructions for how to set a PowerPoint as a Virtual Background if you are using PowerPoint.
  8. Record your presentation in Zoom. Select Record to the cloud. Please see additional Instructions for how to Record to the Cloud, if necessary. Please note that you can revise your work as many times as you need until you are satisfied with the final result.
  9. Once you end the Zoom meeting the recording will process and then will be ready to share.

Sharing the Zoom Recording

1. Log into your Penn Zoom account via your web browser: https://upenn.zoom.us/

2. Click Recording on the navigation menu (on the left side of the Zoom website).

3. On the "Recordings" page, click the Share button next to the recording.

4. In the "Share this cloud recording" window, apply these settings--only enable on the "Publicly" setting: 

"Share this cloud recording" window in Zoom shows the "Publicly" setting enabled and all other settings turned off.

5. Click the Copy Sharing Information button. 

6. Save the copied sharing information in a file on your computer (e.g., in MS Word).

7. Paste the share information into the submission location for the assignment (Padlet, a Canvas assignment, a Google Doc, Canvas Discussion, etc.)

Please note: Any recordings in Zoom's cloud will be deleted once it is older than 120 days. If you wish to keep this recording long-term, please be sure to download a copy to your computer. For help with downloading a Zoom recording, please see ISC's PennZoom Cloud Recording download instructions.

Saving On My Computer, Instead

If you would like to record a presentation and have the presentation saved directly to your computer and not to the cloud, please follow our Zoom Recording and Saving to your local drive knowledgebase article.

Please write to online-learning-help@sas.upenn.edu if you experience issues with this process.

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